FoxTrak gives every production project a live tracking page, branded to your studio, updated as each stage completes, visible to your client from brief to final delivery.
FoxTrak is client communication and project tracking software built for video production businesses.
Video production is invisible to the client. They were there for the brief. They were there on shoot day. And then the job disappears into post-production and they hear nothing for weeks.
They don’t know if editing has started. They don’t know where things are in post-production. They don’t know if they’ll get the rough cut before the deadline they’re worried about.
“Has editing started yet?”
“Has the colour grade started yet?”
“We have a board presentation in three weeks, is that going to be okay?”
Most production companies send a shoot day wrap message and then go quiet until the rough cut lands. That silence, even when the work is going perfectly, creates anxiety on the client side and unnecessary check-in calls on yours.
Give your client a live view of the production and the calls stop. They can see exactly where things are at and what’s coming next, without having to ask.
When you create a job in FoxTrak, your client gets a live tracking link, branded to your studio, no app download needed, works on any device.
Build your production workflow once
Set up your stages the way your studio actually runs. Brief and Scope, Pre-production, Shoot Day, Editing, Rough Cut, Colour Grade, Sound Mix, Final Cut, Delivery. Assign each stage to the right team member. Save it as a template. Every new project is ready in seconds.
Share a live link when the project kicks off
Your client gets a branded tracking page showing every stage of their production. They can see where things are at and what’s coming next, any time, without calling your producer.
Update as each stage completes. They’re notified instantly.
Mark a stage complete as you work through post-production. Your client gets notified automatically at each step. Request their approval on the rough cut before moving forward. Everyone stays in sync.
Example video production workflow
Branded to your studio
Your logo, your colours, your studio name on every tracker. Your client sees your brand at every stage of their project, not ours.
Team step assignment
Assign each stage to the right person. Your editor owns the edit. Your colourist owns the grade. Your sound designer owns the mix. Everyone knows what’s theirs and gets notified when it’s their turn.
Rough cut approvals built in
Send the rough cut stage for client approval directly from the tracker. They review and approve with one tap, or decline and leave feedback. You’re notified the moment they respond. No email chains, no version confusion.
Hidden internal steps
Not every stage needs to be client-facing. Internal handoffs between editor, colourist and sound designer can update silently. Your team sees them, your client doesn’t. Clean client experience, full internal visibility.
Payment on delivery
Final invoice attached at delivery. Your client pays right there without leaving the tracker. Calm clients pay without being chased.
Works for every production type
Brand films, TVCs, social content, documentaries, animations. Build a workflow for each production type. Save as a template. Every new brief is ready in seconds.
Due date change alerts
If a production runs long, update the delivery date and FoxTrak prompts you to notify your client. Customise the message and send. No awkward calls about missed deadlines.
Automatic reminders
If a client hasn’t approved the rough cut or paid the final invoice, FoxTrak nudges them automatically. Set it once and reminders go out on schedule until they act.
See all your active projects at a glance, which productions are in post, which rough cuts are waiting on approval, which deliveries are due this week. Run your whole studio from one screen.
Clients check their tracker instead of calling your producer. Every stage update keeps them informed without pulling your team out of the edit suite.
Rough cut approval built into the tracker means clients respond faster. No hunting for the email, no login to a portal. One tap and you’re moving to colour grade.
A live project tracker sets you apart in every pitch. Clients who’ve experienced chaotic agency communication will notice immediately. That’s what wins repeat briefs.
Production companies are using FoxTrak to keep clients informed from brief to delivery. When your client can see editing is underway, the rough cut is ready for their review, and colour grade is next, the silence that usually fills post-production disappears. What replaces it is confidence. That’s the client relationship that leads to the next brief without a pitch.
Start for freeFree to start. Set up your production workflow in minutes. Your client gets a live tracking link the moment the brief is confirmed.
Start for freeFree plan available. No time limit.