FoxTrak gives every shoot a live tracking page, branded to your business, updated as you work, visible to your client from booking confirmation to final gallery delivery.
FoxTrak is customer communication and shoot tracking software built for photography businesses.
Your client just experienced one of the most important days of their life. They handed it to you. And now they’re waiting.
They don’t know if you’ve started editing. They don’t know how long it takes. They don’t want to seem impatient by asking, but the anxiety is real.
“Has anything gone wrong with the files?”
“Are they editing yet?”
“Should I have heard something by now?”
Most photographers send a “thank you, I’ll be in touch” and then go quiet until the gallery is ready. That silence, even when everything is going perfectly, leaves clients feeling forgotten.
A simple update at each stage changes everything. They’re not waiting in the dark anymore. They’re watching their photos come to life.
When you create a job in FoxTrak, your client gets a live tracking link, branded to your business, no app download needed, works on any device.
Build your photography workflow once
Set up your stages the way you actually work. Booking Confirmed, Pre-shoot Consultation, Shoot Day, Culling and Selection, Editing in Progress, Gallery Ready, Final Delivery. Name them your way. Every shoot after that is ready in seconds.
Share a live link at booking
Your client gets a branded tracking page showing every stage of their shoot. They can check it any time, no login, no app, no friction.
Update as you work. They feel it instantly.
Move a stage forward when you start culling, when editing begins, when the gallery is ready. Your client gets notified automatically. Attach a sneak peek photo. They go from anxious to excited.
Example photography workflow
Branded to your business
Your logo, your colours, your business name on every tracker. Your client sees your brand at every stage of their experience.
Sneak peek attachments
Attach a preview shot when editing begins. Your client goes from anxious to excited in one notification. That’s the moment they tell their friends about you.
Gallery approval built in
Send a gallery approval request directly from the tracker. Your client signs off with one tap before final delivery. No back and forth over email.
Payment on delivery
Invoice attached at the final step. Your client pays right there without leaving the tracker. Calm clients pay faster.
SMS and email notifications
Your client gets notified their way at every stage. Email included on all plans, SMS on paid plans. No one is left wondering.
Works for every shoot type
Weddings, portraits, commercial, brand, product. Build a different workflow for each shoot type. Save it as a template. Every new booking is ready in seconds.
Due date change alerts
Editing sometimes takes longer than planned, a big shoot, a backlog, a file recovery issue. Update the delivery date and FoxTrak prompts you to let your client know why before their tracker reflects the change. Skip it if you’d rather not say anything, the date updates regardless.
Automatic reminders
A gallery sitting unapproved or an invoice sitting unpaid gets a nudge from FoxTrak automatically, on a schedule you set, so you’re never the one sending the awkward follow-up.
See all your active shoots at a glance, who’s waiting on edits, which galleries are ready for approval, what’s overdue. Manage your whole schedule from one screen.
Clients check their tracker instead of messaging you. Every stage update you send keeps them informed without interrupting your editing workflow.
A live tracking page from booking to delivery sets you apart from every other photographer. Clients feel genuinely cared for. That’s what earns five star reviews.
Clients who feel informed and excited throughout the process tell their friends. A sneak peek notification alone can turn one wedding into three bookings.
Photography businesses are using FoxTrak to keep clients informed between shoot and delivery. When your client can see editing is underway, and gets a sneak peek the moment it begins, the anxious texts stop. What replaces them is excitement. That’s the experience that earns five star reviews and referrals.
Start for freeFrequently asked questions
How do I keep clients calm during editing without sending constant updates?
Move the job to “Editing in Progress” once, and the client’s tracker reflects it immediately. They can check it whenever the anxiety hits, without you needing to message them first.
Can clients see a sneak peek before the full gallery is delivered?
Yes. Attach a preview photo at any stage. A single sneak peek during editing often does more for client confidence than a status update ever could.
What if editing takes longer than expected?
Update the delivery date and FoxTrak prompts you to explain why before the client’s tracker reflects it, so the delay comes with context instead of just a later date.
Free to start. Set up your photography workflow in minutes. Your client gets a live tracking link the moment you confirm their booking.
Start for freeFree plan available. No time limit.